Veterinary Electronic Health Record (VEHR) system
DataScience9 VEHR is a SaaS veterinary management platform that supports multi-species clinical records, IACUC protocol compliance, offline care logging, automated notifications, hardware integration, and flexible billing — built for institutional research facilities.
Multi-species clinical records
VEHR manages complete electronic health records across all species — from rodents to large animals — with configurable SOAP notes, procedure tracking, and IACUC protocol compliance built in.
Workflow automation
Automated procedure scheduling, daily treatment lists by facility and responsible party, and overdue-task escalation keep animal care teams on track without manual follow-up.
Compliance and audit trail
Every clinical action, protocol override, document upload, and billing event is logged with user identity and timestamp, supporting SOC 2, IACUC, and institutional audit requirements.
Implementation onboarding flow
Facility setup
Configure facilities, species catalog, user roles, and IACUC protocols. Import existing animal records and group/cage assignments before go-live.
Protocol mapping
Map institutional IACUC protocols to allowed procedures. Define notification rules, escalation thresholds, and override policies by role.
Integration configuration
Connect blood analyzers, Biofire assay analyzers, and flat-file imports for genotyping and test results. Configure SSO with institutional identity providers.
Workflow validation
Run end-to-end tests: SOAP note creation, procedure request submission, protocol override flow, offline sync, and billing charge generation.
Go-live and support
Monitor daily care log completeness, overdue task queues, notification delivery logs, and integration health after activation.
VEHR platform scope
Detailed functionality mapped to institutional veterinary care requirements
VEHR supports multi-species animal records with flexible identification — cage-level IDs, free-text identifiers, and IACUC protocol assignments — plus group and cohort management for batch care workflows.
- Animal records include species, sex, birth date, cage location, IACUC protocol, acquisition date, and status.
- Animal groups support types: Cage, Breeding Pair, Cohort, Quarantine, Treatment, and Other.
- Group membership history is preserved — members are marked inactive rather than deleted for audit traceability.
- The Group Care Dashboard lets technicians file daily care logs and sick reports for all group members in one screen.
- Capacity tracking highlights groups at or above maximum occupancy.
Built for institutional research facilities
VEHR replaces paper-based and disconnected systems with one SaaS platform covering clinical records, compliance, billing, and hardware integration — ready for IACUC audit at any time.
Talk to our teamPlatform stack
- React web application with offline PWA support
- Java REST API with Spring Boot
- PostgreSQL operational data model
- IACUC protocol and procedure validation engine
- Automated overdue-task notification scheduler
- Multipart document storage with version control
- Hardware adapter layer (blood analyzers, Biofire)
- Audit logging and compliance trail
Clinical capabilities
- Create and manage SOAP notes with versioning, finalization, and parent-child linking.
- Submit procedure requests with protocol whitelist validation and RBAC-gated override flow.
- File sick animal reports with severity classification and automated escalation notifications.
- Record daily care logs per animal or in bulk across cage groups with offline sync support.
- Attach lab reports, imaging files, signed consent forms, and Biofire results to any clinical record.
- Track test results from manual entry, blood analyzers, Biofire assay analyzers, or flat-file import.
- Manage group care with batch daily log entry, per-animal override notes, and fan-out task creation.
Compliance and governance
- Overdue-task monitoring with automatic escalation to attending veterinarians.
- Protocol override audit trail with reason code and justification for every deviation.
- Immutable audit logs for all clinical actions, user changes, and document uploads.
- Role-based access: SYSTEM, ADMIN, USER, IACUC, and custom institutional roles.
- SSO-ready with external identity provider support and MFA enrollment tracking.